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Deduction Decoder

Deduction Decoder is software. It is not a law firm and not a collection agency, gives no legal advice, does not contact buyers or file on your behalf. Not affiliated with or endorsed by UNFI, KeHE, Walmart or Amazon; names are used only to identify the documents the tool reads.

Deduction Code Decoder: UNFI, KeHE, Walmart & Amazon Vendor

Type any deduction code or reference from a UNFI, KeHE, Walmart or Amazon Vendor remittance and see what it means, whether it is usually disputable, the deadline and the documents you need.

Walmart

91: Destroyed, damaged or defective

Walmart claim/deduction code 91: Destroyed, damaged or defective.

Category
unsaleable
Usual reading
need docs
Deadline
730 days from original claim date. APDP refuses disputes once 2 years have elapsed from the original claim date. Some sources state shortages allow only 12 months from invoice date and AP chargebacks 15-30 days from posting: the tool uses the SHORTER window per code and flags the conflict.
Where to file
APDP

Sources

Confirm every code, deadline and amount against your supplier agreement and the buyer's portal. Public sources disagree, and the tool uses the shorter window when they do.

Check a whole remittance

Paste a code or a reference from your remittance (e.g. `LCBC55101`, `MN4410024`, Walmart `22`). You'll see what it means, whether suppliers usually dispute it, how long you have, and what proof you'll need. It's free and needs no sign-up.

What you get for each code

  • Meaning. A plain-English description of what the buyer is charging you for.
  • Category. Shortage, pricing, promotion/MCB, compliance fine, unsaleables, retailer pass-through, contractual fee, post-audit.
  • Verdict. Often disputable, depends on your documents, or usually valid (contractual).
  • Deadline. The dispute window and what it is counted from (for example 180 days from the deduction date at KeHE).
  • Where to file. UNFI Dispute Center or email, KeHE K-Solve, Walmart APDP or Buyer Payback, Amazon Vendor Central.
  • Documents. POD, BOL, deal sheet, fee schedule, and so on.
  • Sources. Every fact links to the public page it came from.

Got a whole remittance?

Decoding codes one at a time works for a single line. For a whole check, drop the file (CSV, XLSX or PDF) into the free audit preview to see the total that looks disputable. The file is analysed inside your browser and never uploaded. Unlocking the line-by-line detail, a dispute letter per line and a deadline calendar costs $49 per audit or $29/month.

How the decoder reads references

  • KeHE puts a 1–3 letter prefix before the invoice number. The decoder uses the longest matching prefix, so MN… is "Meijer scan", not "M = samples".
  • UNFI Natural compliance and appointment fees start with letters followed by your PO number (LCBC, LCP, LCPV, AVL, AVR…). Manufacturer chargebacks (MCBs) carry a category letter in the weekly backup file.
  • UNFI Conventional uses three-letter codes (FBB freight billback, SWL swell…).
  • Walmart uses numeric claim codes (10–151). The store column helps too: 8011 usually means accounts payable (dispute in APDP), 9000 usually means accounts receivable (HighRadius).

Important

Codes and deadlines change, and your own supplier agreement always comes first. Deduction Decoder is software. It is not a law firm or a collection agency, and it is not affiliated with UNFI, KeHE, Walmart or Amazon.